What Is Hotmail Archive?

Clean Email: An Online Inbox Organizer for Email Management

There are many ways to clean out your inbox, so you can focus on the important things. One way to remove messages is to destroy them. But what if you need those messages in the future?

The archive feature of your email client can be used to keep important messages away. What does it mean to archive an email? If you want to organize your inbox, you can archive mail messages by moving them to a special folder.

When you store messages, they don't show up in your inbox. Those messages are easy to find and can be moved back to your inbox. Why archive email?

There are many reasons to archive email. One way to reduce the inbox is to not have any messages in it. You can access the old messages at any time, but they aren't stored with your other mail.

Some emails are important and should be in your inbox. What happens when you archive an email? You can hide your archive email from your Inbox view.

Creating an Archive Folder for POP and IMAP Accounts

You can create an Archive folder for your POP and IMAP accounts. You can't change the Archive folder location for Microsoft accounts. The Archive button doesn't reduce mailbox size.

If you have to reduce your mailbox size, you can use Online Archive in Microsoft 365 for enterprises or you can archive items manually. You can use the Archive button the ribbon to move messages to your Archive folder without removing them. Archive has several benefits.

You can archive selected messages by clicking the Backspacekey. The messages go to the deleted items folder if you click the deletion key. The Backspace key is not changeable.

The Backspace key will not archive a message if it is open in its own window. You have to close the message and then look at it in the Reading pane to archive it. The only way to archive a message is by using the Archive button the ribbon.

Adding and Deleting New Items to Outlook

Make sure Outlook is running in Online mode or in the download mode. The Knowledge Base article is about what is cached exchange mode in Outlook. For more information.

The archive.pst is the same as any other file, so it can be added to or removed from Outlook. The Knowledge Base has an article on how to open a PST file in Outlook. You can archive individual folders, groups of folders or all Outlook folders.

Whenever you start Outlook, the process runs. The properties of each folder are checked and old items are moved to your archive file. There are items in the deleted items folder.

Email Archiving in Exchange Online

Email archiving is a systematic approach to saving and preserving your emails so they can be searched and accessed later. It is important for industries that are highly regulated to have archival. The AutoArchive feature is turned off in Outlook 2010 and later versions.

Take note! The AutoArchive feature is still enabled if you don't uninstall Outlook 2003 or Outlook 2007 and upgrade to Outlook 2010 or later. Having your email in the secure Microsoft cloud is definitely the way to go, as opposed to having your PC get in the way of your email.

Exchange Online is a great solution for small to mid-sized companies that don't need advanced features. Larger companies that need more detailed auditing, more eDiscovery options or archive of attachments should consider a more advanced third party platform. Email backup helps to recover email files that are not readily available due to a data loss.