What Is Outlook Archive Folder?

Creating an Archive Folder for POP and IMAP Accounts

You can create an Archive folder for your POP and IMAP accounts. You can't change the Archive folder location for Microsoft accounts. The Archive button doesn't reduce mailbox size.

If you have to reduce your mailbox size, you can use Online Archive in Microsoft 365 for enterprises or you can archive items manually. You can use the Archive button the ribbon to move messages to your Archive folder without removing them. Archive has several benefits.

You can archive selected messages by clicking the Backspacekey. The messages go to the deleted items folder if you click the deletion key. The Backspace key is not changeable.

The Backspace key will not archive a message if it is open in its own window. You have to close the message and then look at it in the Reading pane to archive it. The only way to archive a message is by using the Archive button the ribbon.

Clean Email: An Online Inbox Organizer for Email Management

There are many ways to clean out your inbox, so you can focus on the important things. One way to remove messages is to destroy them. But what if you need those messages in the future?

The archive feature of your email client can be used to keep important messages away. What does it mean to archive an email? If you want to organize your inbox, you can archive mail messages by moving them to a special folder.

When you store messages, they don't show up in your inbox. Those messages are easy to find and can be moved back to your inbox. Why archive email?

There are many reasons to archive email. One way to reduce the inbox is to not have any messages in it. You can access the old messages at any time, but they aren't stored with your other mail.

Some emails are important and should be in your inbox. What happens when you archive an email? You can hide your archive email from your Inbox view.

Adding and Deleting New Items to Outlook

Make sure Outlook is running in Online mode or in the download mode. The Knowledge Base article is about what is cached exchange mode in Outlook. For more information.

The archive.pst is the same as any other file, so it can be added to or removed from Outlook. The Knowledge Base has an article on how to open a PST file in Outlook. You can archive individual folders, groups of folders or all Outlook folders.

Whenever you start Outlook, the process runs. The properties of each folder are checked and old items are moved to your archive file. There are items in the deleted items folder.

AutoArchive: Deleted Items in Outlook

If you choose to have items deleted, they are not archives. If you archive, you can't have items deleted. Once items are archived, they can only be deleted manually.

The date when you last saved the item is the one you choose later. Recurring items are not autoArchived. calendar items that have already happened will be preserved.

The completion date is when you last changed it. Tasks that are not marked complete are not autoArchived. If marked complete, tasks assigned to other people are archived.

Choose how often AutoArchive runs. It might slow your computer's performance if you keep many items in the same place. It is better to use AutoArchive more frequently.

Prompt before AutoArchive runs, choose whether you want a reminder message to appear before the process of Outlook items. You cancel the AutoArchive session by clicking No on the reminder message. You can specify the age at which you want items to be archived.

How to Organize Outlook

Chances are that you will miss an important message if your Microsoft Outlook inbox is cluttered. A missing message could be disastrous for a business. It could be a sign of lost business.

Nobody wants to overlook an important email, even if you don't own a business. You can learn how to organize Outlook. If you know what to do, Microsoft Outlook can help you organize your inbox.

If you're just getting started with Outlook or you're not current with it, you may not be using it to its full potential. The new Focused Inbox has a feature that will sort out unimportant messages if your version of Outlook used the Clutter folder. When your system is updated to the focused inbox feature, your existing Clutter folder will become a regular folder.